Advanced Library Staff Scheduling Software for Multi-Branch Libraries
Snap Schedule revolutionizes scheduling for large libraries, enabling effortless coordination of librarians and support staff across multiple locations. Our software ensures precise skill-based staffing, aligns with service point demands, and transforms complex, manual scheduling processes into streamlined, efficient workforce management.
Chosen by Leading Libraries Globally
advanced STAFFING management
Optimizing Shift and Time Off Scheduling
Navigate complex shift arrangements and time off, enable effortless shift trading, and ensure precision in meeting your scheduling needs, all within a flexible and user-friendly platform.
PRECISION TASK SCHEDULING
Boost productivity with tailored task scheduling
Boost workforce productivity with advanced task scheduling, seamlessly assigning your employees to tasks within each shift and customizing timings for precise alignment with your requirements, enhancing overall efficiency.
advanced STAFFING management
Optimizing Shift and Time Off Scheduling
Navigate complex shift arrangements and time off, enable effortless shift trading, and ensure precision in meeting your scheduling needs, all within a flexible and user-friendly platform.
PRECISION TASK SCHEDULING
Boost productivity with tailored task scheduling
Boost workforce productivity with advanced task scheduling, seamlessly assigning your employees to tasks within each shift and customizing timings for precise alignment with your requirements, enhancing overall efficiency.
Multi-Year Platinum Winner | Modern Library Awards
Schedule smarter with Snap Schedule – a multi-year winner of the prestigious Libraryworks Modern Library Awards (MLAs). The MLAs were created to recognize the elite products and services that serve the library industry. Winners were selected based on a process that involved evaluation by actual users of the applicants’ products and services.
This year, product submissions were sent to LibraryWorks database of more than 80,000 librarians at public, K-12, academic, and special libraries for scoring. Judges scored the product on a numeric basis from 1-10 on a series of questions regarding functionality, value, customer service, and other factors. “It’s hardly a surprise that Snap Schedule scored so well. They’ve been at the forefront of the industry since their company entered the market.” said Jenny Newman, Libraryworks Publisher and MLA Program Manager.
What Can Snap Schedule Do For Libraries?
Using spreadsheets, documents, online calendars, or paper to schedule staff, volunteers, or interns may be familiar. Perhaps it’s the way your library has always done employee scheduling. While these methods may be sliding by, they lack the statistical tools, drag and drop features that make scheduling a breeze, ease of sharing and remote access, or various tabs to manage different locations, service points, employee information, and departments. See how your library employee scheduling process becomes improves by moving to Snap Schedule software. Migrating from the old method to Snap Schedule is simple and painless with our top-rated customer service to assist you along the way. You’ll wonder why you didn’t switch sooner.
Snap Schedule library scheduling software is packed with powerful library scheduling features and gives you instant access to key decision-making criteria, including staffing requirements, regular, overtime and on-call hours, labor costs, employee skills and certifications, employee availability and preferences, and much more. With Snap Schedule employee scheduling software, libraries will save scheduling time, improve efficiency, reduce labor costs, and strike a work-life balance for employees.
Manage library staff scheduling with one tool
No-conflict scheduling
Drag-and-drop or auto-generate shift schedules for an unlimited number of librarians, shifts, service desks, and locations. Support 24/7, fixed, rotating, split, multiple shifts, time off, and on calls.
Tasks & breaks scheduling
Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage for service desks and proactively manage break and rest compliance.
Time clock & attendance
Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll.
Leave & time off accruals
Set up different leave types, reasons, and accrual rates. Avoid accidentally scheduling on-leave librarians. Librarians can see their leave balance and request time off on the go.
Ensure shift coverage
Show the number of employees scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.
Schedule by skills / positions
Define skills/certifications and associate them with employees. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.
Unavailability & preferences
Avoid scheduling conflicts with up-to-date employee’s availability and leave balance. Employees can enter their availability and desired work hours.
Employee communication
Keep teams in sync and notify employees when work schedules have changed. Notify employees when open shifts are created and available. Alert schedulers when employees request time off, bid on an open shift, or accept a shift trade.
Automated shift callouts
Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.
Labor cost control
Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.
Extensive reports
Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.
Anywhere, anytime access
Employees can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.
Ready to see Snap Schedule in action?
Our product specialists will customize a demo that addresses each challenge, question, and goal you have—all at your convenience.
Frequently asked questions
Employee scheduling software helps employees and schedulers manage the work schedule, by automating key processes and observing rules and parameters on behalf of the organization. Automating the process improves productivity for an organization by allowing the saved time to be used for other activities. Employee scheduling software empowers the employee in the process, allowing them to have more transparency into and interaction with the schedule making process. Snap Schedule supports all types of businesses that face scheduling challenges, even ones with very complicated parameters.
What types of orgs are best suited to use Snap Schedule?
Snap Schedule was built to support organizations with scheduling needs that are difficult to meet manually. If your organization has a multi-site workforce, flexible demand for workers, labor law compliance, difficulty managing overtime, or a bloated employee scheduling process, then Snap Schedule would make a great partner. Snap Schedule supports Fire Departments, Police Departments, Construction Workers, Libraries, and many more types of businesses.Try Snap Schedule for free to learn how Snap Schedule can support your organization.
How do employees access their work schedules with Snap Schedule?
Employees are able to access their work schedules online on mobile, tablet and desktop devices through the Snap Schedule platform. Employees are able to request time off, punch in/out, shift trade, and more using the Snap Schedule platform anytime.
There’s no limit to how many employees you can schedule with Snap Schedule. The platform scales up or down as your needs change, in order to provide the best support we can.