Optimize Staff Management in Long-Term Care & Senior Living Facilities

Embrace efficient nursing home scheduling with Snap Schedule. Our software streamlines staffing processes in long-term and skilled nursing facilities, aligning with strict HPPD regulations. Reduce overtime costs and enhance care quality across multiple locations with our user-friendly scheduling and reporting tools. Transition to smarter workforce management with Snap Schedule today.

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We empower leading nursing homes and LTC facilities keeping their staff coordinated, efficient, and synchronized

Key Benefits

For Managers

  • Unavailability & preferences
    Avoid scheduling conflict with up-to-date employee’s availability and leave balance. Employees can enter their availability and desired work hours.
  • No-conflict scheduling
    Drag-and-drop or auto-generate shift schedules for an unlimited number of agents and shifts. Support fixed, rotating, split, multiple shifts, time off, and on calls.
  • Tasks & breaks scheduling
    Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage by skills, positions and proactively manage break and rest compliance.
  • Leave & time off accruals
    Set up different leave types, reasons, and accrual rates. Avoid accidentally schedule on-leave employees. Employees can see their leave balance and request time off on the go.

For Employees

  • No-conflict scheduling
    Drag-and-drop or auto-generate shift schedules for an unlimited number of agents and shifts. Support fixed, rotating, split, multiple shifts, time off, and on calls.
  • No-conflict scheduling
    Drag-and-drop or auto-generate shift schedules for an unlimited number of agents and shifts. Support fixed, rotating, split, multiple shifts, time off, and on calls.
  • Time clock & attendance
    Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll.
  • Ensure shift coverage
    Show the number of staff scheduled in each shift by positions, skills, or reasons. Flag over or under staffed positions or skills while making shift assignments.
  • Schedule by skills / positions
    Define skills/certifications and associate them with employees. Fill a shift based on the required skills and positions. Provide multiple options for identifying who are qualified to bid on open shifts.
  • Employee communication
    Keep teams in sync and notify agents when work schedules have changed. Notify employees when open shifts are created and available. Alert schedulers when employees request time off, bid on an open shift, or accept a shift trade.
  • Automated shift callouts
    Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.
  • Labor cost control
    Sum up in real time employees’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.
  • Extensive reports
    Unlock the hidden value of workforce data with 59 built-in reports. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.
  • Anywhere, anytime access
    Agents can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.

Optimize Your Operations with Snap Schedule’s Advanced Staff Scheduling

Comprehensive 24/7 Staff Scheduling

Snap Schedule’s nursing home scheduling software is engineered to support round-the-clock operations in nursing homes and long-term care facilities. Our platform simplifies the complexity of scheduling skilled staff, balancing shifts, and managing resources, ensuring the right personnel are available at the right time.

Adaptable to Staff Needs and Regulatory Compliance

Snap Schedule’s nursing home scheduling software is engineered to support round-the-clock operations in nursing homes and long-term care facilities. Our platform simplifies the complexity of scheduling skilled staff, balancing shifts, and managing resources, ensuring the right personnel are available at the right time.

Efficient Management of HPPD Metrics

Monitoring and maintaining Hours per Patient Day (HPPD) is crucial for quality care. Snap Schedule effectively tracking this metric while scheduling, ensuring compliance with federal and state-mandated nurse-to-patient ratios and facilitating the documentation process.

Advanced Features for Informed Decision Making

Snap Schedule offers a range of features designed to streamline nursing home scheduling. This includes tools for managing staffing requirements, analyzing labor costs, and accessing detailed information on employee skills, certifications, and availability.

Optimizing for CMS Five Star Quality Ratings

The CMS Five Star quality rating system evaluates health inspection, staffing, and quality measures. Snap Schedule’s software plays a critical role in helping nursing homes achieve and maintain high ratings in this system, directly impacting the success and reputation of the facility.

Experience the Future of Nursing Home Scheduling

With Snap Schedule, nursing homes and long-term care facilities can revolutionize their scheduling processes, leading to enhanced operational efficiency and improved quality of care. Our software provides a comprehensive solution for the challenges faced in modern healthcare staffing.

Ready to Elevate Your Facility’s Scheduling Efficiency?

Experience the Power of Snap Schedule with a Free, Personalized Demo

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Key Features of Snap Schedule for Streamlined Nursing Home Scheduling

No-conflict scheduling

Drag-and-drop or auto-generate shift schedules for an unlimited number of nurses, departments, and shifts. Support fixed, rotating, split, multiple shifts, time off, and on calls.

Tasks & breaks scheduling

Effortlessly schedule multiple tasks, duties, and breaks of any length in a single shift. Ensure adequate coverage by skills, positions and proactively manage break and rest compliance.

Time clock & attendance

Clock in/out of work on a mobile device or via an on-site iPad. Record work hours, on-call, and attendance for accurate payroll and payroll-based reporting.

Leave & time off accruals

Set up different leave types, reasons, and accrual rates. Avoid accidentally schedule on-leave nurses. Employees can see their leave balance and request time off on the go.

Ensure shift coverage

Show the number of nurses and staff scheduled in each shift by positions, skills, or reasons. Establish minimum acceptable staffing levels. Flag over or under staffed positions or skills while making shift assignments. Provide multiple options for identifying who are qualified to bid on open shifts.

Schedule by skills sets & certifications

Define skills/certifications and associate them with employees. Identify and
schedule the right mix of employees to deliver quality care and service. Fill a shift based on the required skills and positions.

Self-scheduling

Nurses and staff can check their schedule, determine what shifts work for them and which don’t, request PTO, pick up extra hours by replying to open shifts and shift swap shifts with co-workers. Management can approve or reject shift swaps and PTO requests and can notify employees immediately in their preferred method.

Employee communication

Keep teams in sync and notify employees when work schedules have changed. Notify nurses when open shifts are created and available. Alert schedulers when employees request time off, bid on an open shift, or accept a shift trade.

Automated shift callouts

Promote fairness, reduce grievances, and stay in compliance by enforcing callout rules and equalizing overtime opportunities. Receive and respond to callout and scheduling notifications via automated phone calls or SMS texting.

Labor cost control

Sum up in real time employee’ planned and actual work hours. Handle all types of regular, on-call, overtime, shift premium, and incentive pays. Generate time cards for payroll based on either planned or recorded work hours.

Extensive reports

Unlock the hidden value of workforce data with 61 built-in reports for Payroll Based Journal (PBJ) data and tracking HPPD goals. Uncover insightful labor patterns, trends, and outliers. Export data to various file formats such as PDF, Word, Excel, HTML.

Anywhere, anytime access

Employees can access their schedules online, view leave balance, request time off, bid on, trade, pick up shifts, punch in/out, and update availability. Android and iOS employee scheduling apps are available.

Mastering HPPD Compliance in Nursing Homes with Snap Schedule

Discover a Tailored Scheduling Solution for Your Facility!

Request a personalized demo

Frequently asked questions

What is employee scheduling software?

Employee scheduling software helps employees and schedulers manage the work schedule, by automating key processes and observing rules and parameters on behalf of the organization. Automating the process improves productivity for an organization by allowing the saved time to be used for other activities. Employee scheduling software empowers the employee in the process, allowing them to have more transparency into and interaction with the schedule making process.  Snap Schedule supports all types of businesses that face scheduling challenges, even ones with very complicated parameters.


What types of orgs are best suited to use Snap Schedule?

Snap Schedule was built to support organizations with scheduling needs that are difficult to meet manually. If your organization has a multi-site workforce, flexible demand for workers, labor law compliance, difficulty managing overtime, or a bloated employee scheduling process, then Snap Schedule would make a great partner. Snap Schedule supports Fire Departments, Police Departments, Construction Workers, Libraries, and many more types of businesses.Try Snap Schedule for free to learn how Snap Schedule can support your organization.


How do employees access their work schedules with Snap Schedule?

Employees are able to access their work schedules online on mobile, tablet and desktop devices through the Snap Schedule platform. Employees are able to request time off, punch in/out, shift trade, and more using the Snap Schedule platform anytime.

How many employees can I schedule with Snap Schedule?

There’s no limit to how many employees you can schedule with Snap Schedule. The platform scales up or down as your needs change, in order to provide the best support we can.