Snap Schedule Premium
Multi-user, Windows-based Employee Scheduling Software
Snap Schedule Premium gives you enterprise-class employee scheduling power and innovative workforce management features that save time, reduce labor costs, and improve workforce productivity. Designed for multi-user access, deployable on-premise or in the cloud, it has all the features you need and can scale up as your scheduling requirements grow.
capabilities
Unmatched Flexibility and Capabilities
Transform your scheduling process with effortless precision and unmatched flexibility to propel your business forward. Built on the latest Microsoft® .NET and SQL Server technologies, Snap Schedule Premium workforce scheduling software delivers a scalable solution offering enterprise-grade performance at a small business price. In-house developers and system integrators can use the Snap Schedule Premium Software Development Kit (SDK) to seamlessly integrate the multi-user employee scheduling software into your company’s specific workflow and backend payroll systems or to create custom plug-ins that extend its functionality.
- Cut workforce scheduling & admin time
The more time you spend on scheduling, the less time you have for higher-value tasks. Snap Schedule employee scheduling software offers an easy-to-use graphical interface and powerful tools that simplify scheduling employees, editing information, analyzing data, and distributing work schedules.
Snap Schedule allows you to accurately track and forecast employee absences and staffing needs. It alerts you to scheduling conflicts and helps minimize over-staffing, ultimately reducing payroll costs. As you create shift assignments, Snap Schedule automatically calculates employees’ work hours, overtime, on-call time, time off, and shift premiums, while generating detailed labor cost reports to help you stay within budget. - Reduce labor costs and unnecessary overtime
Snap Schedule Premium workforce scheduling software enables you to accurately track absences and forecast staffing needs, helping to minimize overstaffing and reduce payroll costs. It automatically calculates employees’ work hours and expenses, including overtime, on-call time, time off, and shift premium pay.
The software generates detailed cost reports, providing instant insight into whether you’re staying within budget. With flexible rules for overtime and shift premium pay, you can accommodate virtually any compensation structure and foresee the cost impact while creating a work schedule. - Assign shifts and schedule time off with a simple drag & drop
Schedule with confidence. Complex shift assignments, including split shifts, multiple shifts, paid or unpaid time off, and on-call shifts, are fully supported. Snap Schedule automatically alerts you to scheduling conflicts. Instantly see the impact of changes as Snap Schedule updates total hours and shift coverage data in real-time.
The Shift Coverage Planner shows the number of employees scheduled by position, skill, or assignment reason for each shift, allowing you to quickly identify overstaffed or understaffed conditions. Snap Schedule automatically calculates and displays assigned head counts and variances for easy comparison with the required staffing levels.entage of the employee’s regular rate, or a combination of these options. - Keep scheduling and employee information in one place for easy access
It’s easy to add ID photos, employee contact information, authorized work locations, skills, availability, and work hour constraints to employee records. You can use the 25 custom fields to store any information you need—such as start dates, review dates, training dates, certification renewal dates, or radio call handles. - Monitor attendance, work hours, and labor costs
With the Punch view and the employee remote access application, you can use the digital punch card to easily compare scheduled hours with actual hours worked. The employee remote access feature allows employees to digitally punch in and out, sending real-time data directly to Snap Schedule Premium for accurate tracking and reporting. - Compile time sheet data and pass the information to payroll
As you create shift assignments, Snap Schedule software automatically sums up employees’ work hours, calculates labor costs, and provides detailed cost reports so you can make sure you are on budget. Adjust the shift’s scheduled start and end times to reflect the actual time worked and instantly see the revised hours and costs. Add notes and reasons to record or explain deviations and then use Snap Schedule’s extensive reports to provide time card data for payroll processing. - Extensive reporting capabilities
Use a comprehensive set of 51 standard reports to analyze your scheduling data, manage day-to-day operations, and plan for future needs. Track employee activities, work assignments, labor costs, coverage, and time off. You can filter, sort, and group report data in thousands of ways, including or excluding specific information, drilling down for more details, and making real-time changes to the report data. Save reports with customized settings for quick access and reuse at a later time.
All customized report settings, including filters, sort orders, headers/footers, and date ranges, remain intact, but the data will be refreshed when the saved report is run. Reports can be viewed onscreen and exported in a variety of formats, including PDF, Microsoft Word, and Microsoft Excel.
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Frequently asked questions
Snap Schedule is a single-user desktop application that stores its data in a SQL Server Compact Edition schedule file for convenience. While the file can be as large as 4GB, only one user can modify its contents at a time. If the schedule file is located on a network with multiple users accessing it, only the first user to open the file will have full read/write control. Other users can only open the file in Read-Only mode and cannot make changes. This behavior is similar to Microsoft Office applications like Excel, where one user edits a file and then passes it on to others for review or further edits.
Snap Schedule Premium, on the other hand, is a multi-user, enterprise-level software solution designed for multiple schedulers working concurrently and accessing the same data from anywhere. It includes all the features of Snap Schedule but stores its data in a scalable Microsoft SQL Server database, which can be hosted on a local network or on the web. Snap Schedule Premium also supports cloud database services like Microsoft SQL Azure™, allowing easy access to a highly reliable and scalable database via a standard Internet connection. This enables schedulers in diverse locations to instantly access and update scheduling data concurrently.
Not at all. You can schedule an unlimited number of employees, shifts, and time-off requests. Snap Schedule Premium lets you create as many schedule databases as you like.
Yes! Snap Schedule keeps track of employee availability, skills, work hour preferences and alerts you to potential scheduling conflicts. Filling an open shift or finding a replacement is easy. Simply specify your criteria and Snap Schedule will present a list of qualified employees for your shift planning purposes.
Yes. The E-mail Schedules wizard lets you e-mail shift assignment schedules to all or selected employees. Each e-mail can contain the employee’s personal schedule or schedule information of all selected employees. You have the option of including an iCalendar formatted file that contains the employee’s personal schedule so your employees can import their schedules into their calendar programs or PDAs.
Yes. You can have as many locations as you like. A location is a work site or a place where the shift is performed. You can authorize your employees to work at certain locations but not others. Snap Schedule will alert you when an employee is scheduled to work at a location where he/she is not authorized to work.
Snap Schedule Premium is licensed on a per-computer basis. Per-computer licensing means a valid license must be obtained for each computer that runs or accesses the software, whether you run the software directly on the computer or through another computer such as a terminal server that allows the software to be accessed remotely. For examples, if you want to install Snap Schedule Premium and run it on three computers, you will need to buy three licenses, one for each computer. If you want to install Snap Schedule on a Citrix or Windows terminal server and access it from three remote computers, you will need to purchase three licenses.
The cost for a single PC license (one copy of Snap Schedule) is $995. If you plan to run Snap Schedule Premium on multiple computers for your business, you will need to purchase additional licenses. For modern scheduling needs, we recommend Snap Schedule 365, our cloud-based solution that offers flexible, mobile-accessible scheduling and enhanced features.
If you specifically require the legacy, Windows-based version of Snap Schedule Premium, it is still available for purchase, but only through direct contact with our sales team. You can contact us at 800-450-4230 for pricing and to place an order. However, we strongly encourage users to consider Snap Schedule 365 for a more dynamic and future-proof solution.
Snap Schedule Premium is a Windows-based application and on a Mac, you have several options for installing software that allows you to run Windows and Windows applications:
– Use Apple’s Boot Camp to dual-boot between OS X and Windows. This approach provides the most compatibility with Windows software and peripherals but does not allow you to run Windows and Mac OS X applications at the same time.
– Run Windows in a virtual machine within OS X using Parallels Desktop, VMware Fusion, or VirtualBox. This method will allow you to run Mac and Windows applications concurrently, though the virtual machine does not support as much Windows functionality as a dual-boot configuration.
Yes, the Snap Schedule Premium SDK provides developers with a powerful toolset to integrate with Snap Schedule Premium. It is a .NET class library that enables organizations to develop fully functional stand-alone programs with full access to Snap Schedule Premium data objects or to create customized systems that integrate Snap Schedule Premium with other applications. Code written using the SDK for one version of Snap Schedule Premium will continue to work with future versions, as long as the members of existing interfaces in the libraries do not change.
The SDK allows external applications to automatically access Snap Schedule Premium data without requiring user actions or having Snap Schedule Premium running, as is the case with plug-ins. An external connector can be developed using the APIs and run as a batch process or triggered automatically to facilitate data transfer. For example, you can develop an HR connector using the SDK to update employee data in Snap Schedule Premium based on changes made in your HR system. The connector can be scheduled to run at specified intervals, such as once a day or once a week, depending on your preference. Alternatively, you can design it to trigger updates in Snap Schedule Premium whenever changes are made to employee contact information or pay rates in the HR system. This automated data-sharing process not only minimizes errors but also ensures consistent data across applications.