Optimize Long-Term Care Staff Scheduling for Enhanced Efficiency

Streamline staff scheduling in long-term care and senior living facilities with Snap Schedule. Our software simplifies the management of nursing home staffing, ensuring compliance with HPPD regulations while reducing overtime costs. Improve care quality and efficiency across multiple locations with our user-friendly scheduling and reporting tools. Transition to smarter workforce management with Snap Schedule today.

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We empower leading nursing homes and LTC facilities keeping their staff coordinated, efficient, and synchronized

Thrive in today’s digital world with the leading scheduling software

Fast and error-free scheduling

Drag-and-drop or auto-generate shift schedules for an unlimited number of nurses, floors, and shifts. Fill open shifts based on census data, required skills, certifications, and positions. Set recurring schedule patterns for employees who work at specific floors/units.

Save money, ensure compliance

Improve care quality and save money by making informed staffing decisions. Instantly know HPPD per unit (location) for various skill/position and quickly address potential violations or penalties. Automatically collect and classify staffing data for CMS reporting and audits.

Productive, engaged staff

Make things easy for your employees. They can access their schedules online, receive text or in-app notifications, request time off, bid on open shifts, trade and pick up shifts, punch in/out, update availability, and more. Fill empty shifts before they become an issue, and keep staff happy to prevent burnout and increase retention.

Manage 24/7 Shifts with Ease!Snap Schedule 365 simplifies 24/7 staff scheduling for long-term care facilities by automating shift rotations and tracking time off. It offers real-time oversight of staffing needs, ensures compliance with HPPD standards, and eliminates unnecessary overtime. With built-in reporting tools and staff profiles (including skills, certifications, and positions), Snap Schedule 365 seamlessly integrates scheduling and attendance tracking to optimize staff coverage and improve care quality across multiple locations.
Know Your HPPD
Boosting HPPD ratios is crucial for improving CMS Star Ratings and avoiding fines. With Snap Schedule’s interactive dashboard, you can monitor real-time HPPD for each job code, track patient census, and ensure optimal staffing.
Fill shifts faster!Changes in scheduling are inevitable! Filling open shifts with qualified employees does not have to be difficult, whether it’s at the last minute or weeks ahead of time. Snap Schedule’s Open Shift Opportunity feature lets you quickly fill shifts by specifying criteria like skills and positions. With just a few clicks, Snap Schedule generates a list of qualified employees, contacts them automatically, and allows them to accept or decline shifts online or via the app. It’s that easy!
Be audit ready with compliance support!Snap Schedule helps you meet state and federal compliance with instant access to data for DPH audits and CMS reporting. It features built-in HPPD reports, staff details (positions, skills, certifications), and integrates scheduling and attendance tracking for precise shift and labor data..
Automate shift bids and callouts, ensuring seamless operationsRevolutionize shift management by automating callouts and shift bidding for all demands, allowing your qualified employees to bid on shifts, and efficiently filling positions to maintain operational continuity with minimal manual effort and downtime.
Stay Connected with Your TeamKeep your staff in sync with instant notifications of schedule changes. Alert nurses to open shifts, and ensure schedulers are informed when employees request time off, bid on shifts, or accept trades.

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Long-term care facilities and skilled nursing homes will continue to face more regulations and audits related to direct care hours per patient day (HPPD). Invest in smart scheduling software like Snap Schedule to maintain compliance, maximize productivity, and minimize labor costs and staff turnover.

Frequently asked questions

Staff scheduling software for long-term care facilities is a digital tool designed to simplify and optimize the process of assigning shifts and managing staff availability. It helps automate shift rotations, track staff hours, manage time-off requests, and ensure compliance with regulatory standards like Hours Per Patient Day (HPPD) and labor laws. In long-term care settings, this software is essential for ensuring adequate staffing levels, reducing overtime, and improving care quality. Features like real-time updates, reporting, and employee self-service options enhance operational efficiency and workforce management.

Snap Schedule is designed to meet the unique needs of long-term care facilities by automating complex staff scheduling tasks and ensuring compliance with care standards like Hours Per Patient Day (HPPD). It accommodates diverse shifts, rotating schedules, and fluctuating staffing needs. Snap Schedule helps prevent overtime and scheduling conflicts by tracking staff availability, qualifications, and certifications. It also provides real-time updates, allowing quick adjustments to meet patient care demands, while delivering built-in reporting tools for regulatory compliance and audit readiness across multiple locations.

Yes, Snap Schedule streamlines the management of leave requests by allowing officers to submit requests directly within the platform. Managers can easily review and approve or deny these requests. The software tracks leave and availability, helping to avoid conflicts and maintain adequate staffing levels.

Snap Schedule cuts down on the time spent scheduling by automating the process. It follows department rules and officer preferences, so you don’t have to deal with as much manual work. Shift trades and time-off requests are handled directly in the system, making it quick and easy.

Yes, employees can access their schedules and request time off online through Snap Schedule’s Employee App. The app allows staff to view their assigned shifts, submit time-off requests, and request shift swaps in real-time from any mobile device or web browser. Employees receive instant notifications for schedule updates, approvals, or changes. This self-service feature simplifies scheduling communication, improves transparency, and reduces administrative workload by enabling employees to manage their schedules and availability more efficiently, all while ensuring compliance with facility staffing needs.

Yes, Snap Schedule integrates seamlessly with payroll and HR systems through its API, enabling smooth data exchange. In addition to direct API integration, Snap Schedule also supports exporting payroll data in CSV format to platforms like Workday, ADP, and SAP. This integration streamlines processes such as payroll management, timekeeping, and employee data handling, ensuring accurate and consistent information across all systems, reducing administrative workload, and maintaining compliance with labor regulations.

Snap Schedule tracks hours worked, overtime usage, and generates compliance reports. It helps identify cost-saving opportunities by optimizing staffing levels and reducing unnecessary overtime, thereby controlling labor costs effectively.

Yes, Snap Schedule efficiently manages open shifts and staffing gaps with features like automated alerts and a system for managing call-outs. Officers can view and respond to open shifts, ensuring continuous coverage and reducing the need for last-minute adjustments.

Snap Schedule enhances staff morale by providing flexibility and control over schedules, allowing for easier time-off requests and shift swaps. It ensures fair shift assignments and reduces administrative burdens through user-friendly tools, contributing to a supportive and positive work environment.

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